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Streamline Client Review with Kollaborate

Tired of using email for video editing approvals? In this post, we’ll take a look at Kollaborate – a client review app at an affordable price.

Post Production VIdeo Editing

Client approvals can get complicated. Kollaborate is a new cloud based tool from Digital Rebellion that seeks to streamline this process by connecting your video editing/production team and your clients.  Kollaborate is created to review video editing approvals, add notes (timecode) and assign tasks to team members.

Kollaborate offers 3 different pricing plans, starting at $15 a month a year for 5 users and 10 GB of storage.  Large businesses can also choose Kollaborate Server which gives them unlimited storage space and more control.

Let’s dig into how Kollaborate works…

Getting Set Up

Once you log into Kollaborate online, you’ll first need to create a Project. You can add a title, description, client. status, and specify team privacy:

create a project

Click on your Project name to see the options for that Project (Dashboard, Messages, Teams, Files, Tasks):

Kollaborate Dashboard

Click on “Team” to add Users, specifying their department and position if desired.


Export from Editing App

One timesaving feature for video edit approvals is the ability to export from whatever video editing applicationyou use. You can upload the single file on the webpage or bulk upload using the Kollaborate Transfer App.

Kollaborate Web Upload

Kollaborate Transfer

The Kollaborate Transfer App has useful options like web optimization & keeps track of revisions. Check “Optimize this file for Kollaborate” for a web browser friendly version. Check “create a revision if needed” if a previous file with the same name exists.

Review Process

After upload, navigate to the upload folder. Clicking on the clip will open the file in another screen where you can add comments (the movie will start playing automatically). Also, you don’t need to be part of the project to receive a file.

Upload Kollaborate

You can play/pause the clip with spacebar, just like you would in an editing app. Pause where you want to add comments or start typing and it will pause by default.

Add Comments

Click Tasks at the top of the review page to see all the tasks and assign a team member to it.  Export the tasks out as an editing ‘to-do’ list.

My Tasks

Tasks are a great tool to make notes and ask questions, facilitating an edit from a rough cut to a final deliverable. Very useful for working with clients remotely.

Create Task

Integration with other Apps

If you’re already using Digital Rebellion products in your post production workflow, Kollaborate integrates with several other Digital Rebellion Apps.

CinePlay for iOS ($9.99): Cineplay lets you play Kollaborate videos on an iPhone or iPad and take notes for others to see. You can also add notes in Cineplay, which immediately update to the clip in the cloud and list the author of the changes.


Markers updates immediately

Cut Notes for iPad ($12.99): Create notes from templated buttons, all synced to your web browser or another source such as Final Cut Pro, Adobe Premiere or Pro Tools. Collaborate with others on a note-taking session and receive instant notification when someone else makes a comment.

Post Haste for Mac  (Free): Useful for organizing projects from templates. Create a folder structure template in the app and use it to automatically create a new project in the cloud with that particular folder structure. This is helpful for encouraging users to organize files and for companies to enforce naming or organization policies.

Post Haste

Preference Manager for Mac (Free): Backup your NLE preferences and settings to the cloud and sync them between computers. Works with Final Cut Studio / FCPX, Avid and Adobe apps.

POST HASTE SETTINGS in Kollaborate  Preference Manager

Check out the FAQ on Kollaborate for more info. Digital Rebellion offers a trial version (5 users, 512 MB of storage for 15 day) so you see if it fits into your post production workflow. Keep up with the changes/updates to Kollaborate and the other apps on the Digital Rebellion Blog.

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  • bobby

    This is a horrible idea. Honestly if you want to make videos BETTER, cut out the review.
    Here’s the flow to a successful video.

    1) Idea
    2) Pre Production
    3) Production
    4) Post Production
    5) Review <– should be minimal and in the doctor's oath "Do no harm."
    6) Publish

    I get frustrated with comments like "love this shot, hold for one second longer?" If you love the shot then you also loved the timing and pacing of the editing.

    Micromanaging editing decisions hamper creativity.

    All videos should be judged with a simple review. Thumbs up or thumbs down.

    • Jon Chappell

      Your technique is contrary to how I’ve always worked, but the tool is flexible enough to be able to accommodate any working style.

  • Shane Ross

    Bobby, I’d be quite shocked if you get any repeat business with your workflow. Not allowing clients to give input is a good way to kill your business.

    • bobby

      Hi Shane,

      I really do encourage feedback. But, nitpicking editing decisions hurt creativity.
      In most projects there should be one defined leader with the authority to lead.

      What I’ve seen happen is person A is the authority and delegates to person B to complete the project. Then person C and D get involved and make changes based on what person A wants. I wish this company success. I hope that their product includes this message “Begin with the end in mind.”

      That way we won’t see more screen shots of their product where the reviewer goes “Love this shot, can we hold it one second longer?”

      Just my 2 cents.

      • Shane Ross

        Well, hate to burst your bubble, but this is how it works in broadcast TV. Person A is the Network, who says “Do this show about making cool cars.” Persons B and C are the producers at the production company who do that, and the editor does what they say. They might give him a script, he then edits to that script…or just to a premise, and then persons B & C give notes. And then guess what? The show get’s shown to Person A who then give HIS notes. Standard practice across all networks. And they seem to be thriving.

        Disney Channel…also does pretty well for itself. Despite having more hoops to jump through than any other company. I once took 3 months to cut 90 seconds, because I had 8 tiers to go through. But, it eventually made it. And Disney seems to be running pretty strong.

        Wherever you are…whatever project you are working on. When Client A gives you a task, an outline, a project they want done…and they pay you to do it…if you show them your work at some point, say after your rough cut, or fine cut…they most likey will have notes on what they like and don’t like, what they want changed. And while you might not agree with them, if you say “No, this works as is,” and turn it in…if you don’t do what they want done..they won’t hire you back. They’ll find someone else who will accomodate them…do what they are paid to do…which is do the work they are told to do, and make changes where the client wants them made. Why waste money on someone who won’t do what they want?

        A good way to keep notes to a miniumum…to keep them from playing with the cut until the end of time, is by charging hourly. Sure, we can do this change, but the time to do it will cost X. The more changes they want, the more expensive it gets. That tends to keep the long list at bay.

        • bobby

          Thank you for your reply Shane.

          Do you have a blog you update or a Facebook? I love learning more about the industry.

      • Scott Simmons

        I have to agree that I don’t know what world Bobbly lives or works in but that’s certainly not the reality. I don’t work in broadcast tv near as much as commercials, music video and corporate and all those clients want, need the ability to comment on specific shots. I want them to do that as there are things about the show or product that I as the editor don’t know.

        A timecode burn in is one way to do that but Kollaborate is another great way. Clients comments aren’t all about “hold that shot one second longer.”

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